Monitor Productivity

To Enhance Employee Labor Efficiency

Collect data on working time with programs and websites.
Identify active and inactive time.
Automatic categorization of activities into useful (productive), harmful (non-productive), and neutral.
Track tardiness and "breaks"
Compare the performance of employees and departments. Make informed HR decisions.

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Assessment of Work Efficiency and Analysis of Labor Productivity

Every manager wants to improve the productivity of their employees. OctoWatch is an excellent tool for assessing the productivity of personnel, which effectively enhances labor efficiency in the company.

OctoWatch will show how effectively each employee's working time is utilized. The productivity graph will reveal which employees are more distracted by "breaks," who prefers social networks, news sites, or YouTube over work processes, and who is truly a strong link in the team and deserves recognition. This feature is primarily sought after by business owners, department heads, and HR personnel.

Features:

OctoWatch collects information about each user's activity, running programs, and opened websites. This information is then analyzed, allowing the generation of reports showing employee workload and productivity levels (individual, by departments, etc.).
Active time (when the user moved the mouse or pressed keys on the keyboard) and inactive time are automatically distinguished.
Productive work time is compared with the total computer work time per day for each employee or department's productivity rating.
Each activity (website or application) is automatically categorized. The solution comes with a catalog of the most popular programs and websites, containing over 700 entries. For example, OctoWatch "out of the box" knows that vk.com and facebook.com are social networks and that time spent on them is unproductive (harmful). On the other hand, programs like Microsoft Word and Excel are clearly work tools, and time spent using them is productive (useful).
By studying the structure of an employee's day, you will understand how exactly each working day was spent.
It is possible to compare the performance of departments and the dynamics of productivity changes over a selected period.

Tips for Improving Labor Productivity

The main task of a manager is to ensure the highest possible productivity of the team and their own while maintaining a balance in restoring working capacity.

Utilize Available Technologies
High productivity can only be achieved by using technological tools and software. It is essential to encourage the use of new devices, programs, and techniques that have proven their effectiveness in practice. Employees should be allowed to use personal gadgets, onto which work software can be installed if necessary. With OctoWatch, you can monitor each user's activity, but it is important to remember that the primary goal is to achieve results, not just constant occupation and total control.
Ensure Instant Access to Work Information from Anywhere
The development of technologies allows team members to work remotely via the Internet. Test the ability to perform duties from home (or another convenient location for employees) both regularly and during illness – this approach will increase loyalty, and work efficiency can be tracked by key performance indicators. Numerous messengers, corporate cloud systems for file sharing, etc. can be used for quick interaction and communication. Demonstrate a willingness to provide safe, reliable, and accessible communication tools that allow for greater flexibility, and you will gain loyal employees ready to work in almost any conditions. Employees should maintain complete documentation to facilitate the handover of tasks to new staff if necessary.
Monitor Statistics
In order to influence the company's situation, it is necessary to know the main numerical indicators. For a manager, this primarily concerns the time employees have worked, reports compiled with indicated tasks completed, and productivity. It is convenient that modern project management and documentation software, such as OctoWatch or Google tools, gathers this kind of statistics, allowing tracking of important indicators for the team. If necessary, a regular wall board for notes and stickers can also be used.
Conduct Brainstorming Sessions
It is essential for managers to receive ideas and options for achieving strategic goals, as well as information about the state of processes and procedures to manage the team effectively. Regular brain-storming sessions are very useful for gathering such information, also allowing the detection of overlapping areas and redundancies that can be eliminated. It is important to provide a certain freedom for expression of thoughts and criticism, which promotes solutions and idea generation. It is also vital to preserve the knowledge gained during brainstorming sessions for future use.
Define and Track Target Productivity Indicators
The ideas and information gathered are transformed into goals and objectives, each with a strict execution timeline. It is important to break strategic goals into smaller parts to simplify execution for employees, and control for managers. Upon achieving a goal, new ones are set; however, it is crucial to maintain a balance between work and rest, even during working hours.

The above recommendations will help develop initiative in subordinates, ultimately leading to an increase in effective productivity. It is also important to remember that the speed of task execution is not always the best indicator. Maintaining a balance between efficiency and speed is far more important.