This Privacy Policy for personal data (hereinafter referred to as the “Privacy Policy”) applies to all information that the OctoWatch website (hereinafter referred to as the “Site”) located at the domain name https://octowatchdlp.com/ (as well as its subdomains) may obtain about the User during their use of the Site, its programs, and its products.
1. Definitions
1.1 In this Privacy Policy, the following terms are used:
1.1.1. “Site Administration” (hereinafter referred to as “Administration”) – authorized employees responsible for managing the OctoWatch site, acting on behalf of LLC “KOLIBRI,” who organize and/or carry out the processing of personal data, as well as determine the purposes of processing personal data, the composition of personal data subject to processing, and actions (operations) performed with personal data.
1.1.2. “Personal data” – any information relating to directly or indirectly identified or identifiable individuals (subjects of personal data).
1.1.3. “Processing of personal data” – any action (operation) or set of actions (operations) performed using automation tools or without such tools with personal data, including collection, recording, systematization, accumulation, storage, clarification (updating, changing), extraction, use, transfer (distribution, provision, access), anonymization, blocking, deletion, destruction of personal data.
1.1.4. “Confidentiality of personal data” – a requirement to be observed by the Operator or any person who has accessed personal data that there should be no distribution of such data without the consent of the personal data subject or the presence of another legal basis.
1.1.5. “OctoWatch website” – a set of interrelated web pages hosted on the Internet at a unique address (URL): https://octowatchdlp.com/, as well as its subdomains.
1.1.6. “Subdomains” – pages or sets of pages located on third-level domains belonging to the OctoWatch site, as well as other temporary pages, at the bottom of which is indicated the contact information of the Administration.
1.1.7. “User of the OctoWatch site” (hereinafter “User”) – a person who has access to the OctoWatch website via the Internet and uses the information, materials, and products of the OctoWatch website.
1.1.8. “Cookies” – a small piece of data sent by the web server and stored on the User’s computer, which the web client or web browser sends back to the web server in an HTTP request each time it attempts to open a page of the corresponding site.
1.1.9. “IP address” – a unique network address of a device in a computer network through which the User accesses the Site.
1.1.10. “Goods” – a product that the User orders on the site and pays for through payment systems.
2. General Provisions
2.1. Use of the OctoWatch site by the User implies acceptance of this Privacy Policy and the terms of processing User’s personal data.
2.2. If the User disagrees with the terms of the Privacy Policy, they must cease to use the OctoWatch site.
2.3. This Privacy Policy applies solely to the OctoWatch website. The site does not control and is not responsible for third-party sites to which the User may navigate through links available on the OctoWatch website.
2.4. The Administration does not verify the accuracy of personal data provided by the User.
3. Subject of the Privacy Policy
3.1. This Privacy Policy establishes the obligations of the Administration not to disclose and ensure the protection of the confidentiality of personal data that the User provides at the request of the Administration when registering on the OctoWatch site, subscribing to the informational email newsletter, or placing an order.
3.2. Personal data permitted for processing under this Privacy Policy is provided by the User by filling out forms on the OctoWatch site and includes the following information:
3.2.1. Last name, first name, and middle name (if applicable) of the User;
3.2.2. Contact phone number of the User;
3.2.3. Email address;
3.2.4. Address of residence (if necessary);
3.2.5. Delivery address for the Goods (if necessary);
3.2.6. Photograph (if necessary).
3.3. The site protects data that is automatically transmitted when visiting pages:
– IP address;
– information from cookies;
– browser information;
– access time;
– referrer (address of the previous page).
3.3.1. Disabling cookies may result in the inability to access parts of the site that require authorization.
3.3.2. The Site collects statistics about the IP addresses of its visitors. This information is used to prevent, identify, and address technical problems.
3.4. Any other personal information not mentioned above (visit history, used browsers, operating systems, etc.) is subject to secure storage and confidentiality, except in cases provided for in paragraphs 5.2. and 5.3. of this Privacy Policy.
4. Purposes of Collecting Personal Information from Users
4.1. The Administration may use User’s personal data for the following purposes:
4.1.1. Identification of the User registered on the OctoWatch site for subsequent authorization, order processing, and other actions.
4.1.2. Providing the User with access to personalized data on the OctoWatch site.
4.1.3. Establishing communication with the User, including sending notifications, requests regarding the use of the OctoWatch site, providing services, and processing requests from the User.
4.1.4. Determining the User’s location to ensure security and prevent fraud.
4.1.5. Confirming the accuracy and completeness of the personal data provided by the User.
4.1.6. Creating an account for using various parts of the OctoWatch site if the User has consented to account creation.
4.1.7. Notifying the User via email.
4.1.8. Providing the User with effective technical support in case of issues related to the use of the OctoWatch site.
4.1.9. Providing the User, with their consent, special offers, information about pricing, newsletters, and other information on behalf of the OctoWatch site.
4.1.10. Conducting promotional activities with the User’s consent.
5. Methods and Terms of Processing Personal Information
5.1. Processing of the User’s personal data is carried out without time limitation, by any lawful means, including in personal data information systems using automation tools or without such tools.
5.2. The User agrees that the Administration has the right to transfer personal data to third parties, such as courier services and communication providers, solely for the purpose of executing the User’s order placed on the OctoWatch site, including the delivery of Goods or sending documentation, or email messages.
5.3. The User’s personal data may be transferred to authorized governmental entities only as required by applicable law.
5.4. In the event of loss or disclosure of personal data, the Administration may decide not to notify the User about the loss or disclosure of such data.
5.5. The Administration takes necessary organizational and technical measures to protect the User’s personal information from unauthorized or accidental access, destruction, alteration, blocking, copying, distribution, or other illegal actions by third parties.
5.6. The Administration, together with the User, takes all necessary measures to prevent losses or other negative consequences arising from the loss or disclosure of the User’s personal data.
6. Rights and Obligations of the Parties
6.1. The User has the right to:
6.1.1. Make an informed decision regarding the provision of their personal data necessary for using the OctoWatch site and give consent to its processing.
6.1.2. Update or supplement the provided information about personal data in case of any changes.
6.1.3. The User has the right to obtain information regarding the processing of their personal data under the law. The User may request the Administration to clarify their personal data, block, or delete it if the data is incomplete, outdated, inaccurate, obtained unlawfully, or not necessary for the stated processing purpose, as well as to pursue any legal avenues to protect their rights.
6.2. The Administration is obliged to:
6.2.1. Use the received information exclusively for the purposes specified in paragraph 4 of this Privacy Policy.
6.2.2. Ensure the confidentiality of the information received, not disclosing it without prior written consent from the User, and not selling, exchanging, publishing, or otherwise distributing the User’s personal data, except as specified in paragraphs 5.2 and 5.3. of this Privacy Policy.
6.2.3. Implement standard precautionary measures to protect the confidentiality of the User’s personal data.
6.2.4. Block personal data related to the relevant User upon their request or application or that of their legal representative, or an authorized body for the protection of personal data rights while verifying any inaccuracies or illegal actions.
7. Liability of the Parties
7.1. The Administration is liable for any losses incurred by the User due to non-fulfillment of its obligations regarding the illegal use of personal data.
7.2. In the event of loss or disclosure of confidential information, the Administration is not responsible if the information:
7.2.1. Became publicly known before its loss or disclosure.
7.2.2. Was obtained from a third party before it was accessed by the Administration.
7.2.3. Was disclosed with the User’s consent.
7.3. The User is responsible for compliance with applicable laws regarding advertising, copyright, and related rights protection, as well as for the content and form of materials they provide.
7.4. The User understands that responsibility for any information (including but not limited to data files, texts, etc.) accessed through the OctoWatch site lies with the entity that provided such information.
7.5. The User agrees that any information provided on the OctoWatch site may be subject to intellectual property rights, which are protected and belong to other Users, partners, or advertisers. The User is not entitled to alter, rent, lend, sell, distribute, or create derivative works based on such content without explicit permission from the rights holders.
7.6. Distribution of textual materials (articles, publications available in free public access) is permitted provided that a link to the Site is included.
7.7. The Administration is not responsible for any loss or damage suffered by the User as a result of deletion, loss of, or inability to save any content or communication data on the OctoWatch site.
7.8. The Administration is not liable for any direct or indirect damages arising from the use or inability to use the Site or specific services; unauthorized access to User communications; or the actions of any third party on the site.
7.9. The Administration is not responsible for any content posted by the User on the OctoWatch site, including information protected by copyright unless posted with the direct consent of the copyright owner.
8. Dispute Resolution
8.1. Before escalating to court regarding disputes arising between the User and the Administration, it is required to submit a complaint (either written or electronically) to pursue voluntary resolution of the dispute.
8.2. The Administration must notify the User about the outcome of their complaint within 30 calendar days from the receipt date, written or electronically.
8.3. If no resolution is achieved, the dispute will be referred to the appropriate court in the User’s jurisdiction.
9. Additional Terms
9.1. The Administration reserves the right to make changes to this Privacy Policy without the User’s consent.
9.2. The new Privacy Policy comes into effect from the moment it is posted on the OctoWatch site unless otherwise provided in the new version.
9.3. Any suggestions or questions regarding this Privacy Policy should be directed to: support@octowatchdlp.com.
9.4. The current Privacy Policy is posted at https://octowatchdlp.com/privacy/.